Licensing

This page is dedicated to the licensing of Dispatcher Stratus and Dispatcher ScanTrip Cloud, both as a solution and the device and user licenses contained within a tenant. This page contains the following major sections:

• Dispatcher Stratus Nodes
• Dispatcher ScanTrip Cloud Nodes
• Upgrading Licenses
• Licensing Feature Breakdown
• Device Licensing
• User Licensing

Dispatcher Stratus is available for purchase in several different configurations, each tailored to meet different needs. Dispatcher ScanTrip Cloud contains a reduced number of workflow nodes and features but at significantly reduced prices.

• Dispatcher Stratus - A robust workflow solution that goes beyond automation to helping organizations The most popular configuration, designed for maximum capability, scalability, and power. Dispatcher Stratus includes the People Nodes for additional interaction during automated workflows. Dispatcher Stratus is available in three licensing tiers, described in detail below:

  • Starter - The Starter tier focuses on linear workflows with simple, effective automation.
  • Business - The Business tier includes additional processing features and introduces People-Based Workflows.
  • Enterprise - The Enterprise tier includes all functionality available in Dispatcher Stratus and is designed to help organizations digitize and manage many processes.

• Dispatcher ScanTrip Cloud - A simplified scan-to-cloud solution, with OCR capabilities and basic automation capabilities.

Dispatcher Stratus Nodes

The following sections List the Nodes available in Dispatcher Stratus, Grouped by Node type.

Note: Nodes may be limited by licensing tier.

Collection Nodes

Process Nodes

Distribution Nodes

Dispatcher ScanTrip Cloud Nodes

The following sections List the Nodes included in the Dispatcher ScanTrip Cloud base License, Grouped by Node type.

Collection Nodes

Process Nodes

Distribution Nodes

Upgrading Licenses

Dispatcher ScanTrip Cloud and Dispatcher Stratus Licenses can be upgraded to a higher product or tier. Licenses cannot be changed to a lower tier or product. For more information, contact your Konica Minolta representative.

Licensing Feature Breakdown

Dispatcher ScanTrip Cloud exists as a standalone product. Dispatcher Stratus is Licensed in three tiers: Starter, Business, and Enterprise.

Starter

The Dispatcher Stratus Starter tier focuses on linear workflows - simple automation in the cloud. These can help organizations streamline their document processing workflows and eliminate time-consuming manual processes like document renaming and archiving. Users have quick access to the Dispatcher Stratus portal and MFP workflows via SSO. This is ideal for organizations with high-volume document processing automation needs. Also included are a number of useful features that streamline Tenant management, like an analytics dashboard, Log repository, individual User profile Pages, Tenant-wide settings, and more.

Business

The Dispatcher Stratus Business tier expands on the previous tier with additional processing features, including basic People-Based Workflows. These allow for important human touch points within a workflow and can be customized to meet the needs of many organizations. This tier also includes custom Roles and permissions, for added security and Tenant personalization. This tier is perfect for organizations that need a mix of automation and human interaction.

Enterprise

Designed to address the varying needs of large organizations, the Dispatcher Stratus Enterprise tier provides powerful tools to implement a top-to-bottom process overhaul. The Enterprise tier massively expands on form collection options, including Internal and External Forms with Anonymous Authentication, forms that can be embedded in your organization’s website, form customization so they can match your organization’s branding, and a New Signature field for added security. This tier also includes additional People-Based Workflow options, such as the User Group Node, People Queue Node, Job Queues, and Job Tracker, making it the ideal solution to increase efficiency and collaboration throughout an organization.

The following chart breaks down the features available in each product and tier, so you can make an informed decision about what solution your organization needs:

Device Licensing

Device licenses are used to allow Dispatcher ScanTrip Cloud to collect documents and start workflows. Your Dispatcher ScanTrip Cloud license will come with a certain number of device licenses, which can be used to license MFPs or non-MFP devices, such as External Forms, third-party connectors like Dropbox In and more. For more information about adding devices to your tenant, see the Device Management page.

Using Device Licenses

You can add as many MFPs to your Dispatcher ScanTrip Cloud tenant as you want. When you register a license to the device, that is when the device license will become used.

To register a device, do the following:

1. Navigate to the Devices page.

2. In the row of the device you would like to register, select the Medal icon in the Actions column on the right-hand side. The Register License to Device window appears.

3. To register the device, select Yes. Otherwise, select No.

Medal Icon

The medal icon displays in the Actions column. Its color indicates the license registration status of the device:

• Green - The device is registered and is available for use with workflows.

• Purple - The device is not registered, but a license is available on which to register the device.

• Gray - No licenses are available on which to register the device. For more information about modifying your license and how it will affect your available licenses, see the Settings page.

Using a Non-MFP Device License

After a user has non-MFP licenses assigned to them, those licenses are then used whenever a user saves a Collection Node that Dispatcher Stratus recognizes as consuming a license.

For non-MFP inputs such as Dropbox In or Microsoft Exchange In, Dispatcher Stratus will use a license whenever it recognizes a unique combination of the following:

• Logged-in user
• Node Type
• Account
• Folder Type

For External Form and Internal Form nodes, Dispatcher Stratus will use a license whenever it recognizes a unique form URL (created during node configuration).

Example

If a user has a device license configured for a Dropbox In folder called “Applications” and creates a second workflow configured for the same folder, that will only use one device license.

If that same user has two Dropbox In nodes in a workflow, each configured with a different folder, that workflow will use two licenses.

Note: The Blue icon indicates that at least one of the assigned licenses has been used. The empty icon indicates that the user has not used any of their assigned licenses.

Reclaiming a Used Non-MFP License

If you have used a non-MFP device license and would like to use it for a different input, you can reclaim the used license in two ways:

• Delete the workflow(s) using the license.

• Delete the input node(s) using the license and save the workflow. Note that the license will not be available until the workflow is saved.

User Licensing

User licenses can be included in Dispatcher Stratus Business and Enterprise license tiers. These are purchased separately from device licenses. For more information about adding user licenses to your tenant, see the User Management page.

Using User Licenses

You can add as many users to your Dispatcher ScanTrip Cloud tenant as you want. These users can access and use workflows with no restrictions. When you assign a license to a user, that is when the user license will become used. User licenses are necessary for users who will be interacting with People Nodes.

To assign a license to a user, do the following:

1. Navigate to the Users page.

2. In the row of the user you would like to assign a license to, select the Medal icon in the Actions column on the right-hand side. The Register License to Device window appears.

3. To register the device, select Yes. Otherwise, select No

Medal Icon

The medal icon displays in the Actions column. For more information, hover over the Medal icon. The color of the Medal icon indicates the license registration status of the user:

• Green - The user is registered and is consuming a user license.

• Purple - The user is not registered and is not consuming a user license.

• Gray - The user’s registration status cannot be changed at this time. Likely causes are:

  • There are no available user licenses. For more information about modifying your license and how it will affect your available licenses, see the Settings page.
  • The user is a Default Group Member. To remove the license from this user, they must be removed as the Default Group Member for all groups.